Procurement Officer

Company: DHRM
Location: Williamsburg
Posted on: April 4, 2026

Job Description:

Title: Procurement Officer State Role Title: Procurement Officer I Hiring Range: $60,000.00 - $65,000.00 Pay Band: 4 Agency: Jamestown-Yorktown Foundation Location: CSC General Agency Website: jyfmuseums.org Recruitment Type: General Public - G Job Duties The Procurement Officer supports agency operations by managing small purchases, coordinating vendor sourcing, and ensuring compliance with the Agency Procurement and Surplus Property Manual (APSPM), CPSM, and all applicable purchasing policies. This role processes orders and maintains documentation in eVA, prepares procurement files and purchase requisitions, assists with RFP and IFB document preparation, and coordinates travel and lodging arrangements for events and performers. The Specialist develops and maintains vendor relationships, ensures proper coding in coordination with the Budget Office, and submits timely paperwork for accounting and accounts payable processing. The position leads the development and monitoring of the agency’s annual SWaM plan, reviews monthly compliance dashboards, verifies SWaM participation in purchasing activities, and supports initiatives to expand the use of small, women?owned, and minority?owned businesses. Responsibilities also include maintaining accurate procurement and contract records, supporting file management and retention schedules, providing training and guidance to staff on procurement procedures, and participating in agency meetings and continuous improvement efforts. Ensures timely submission of SPCC logs, assists with closing custodial eVA accounts, and delivers clear, professional communication while exemplifying JYF’s Customer First Service standards. Minimum Qualifications •Experience in or knowledge of the electronic state purchasing program known as eVA. •Skilled in working with outside vendors, contractors, and internal customers from other departments. •Experience in or knowledge of state purchasing, requisitions, and small purchase charge card programs and policies •Proficient in using the advanced functions within Word, Excel, and PowerPoint such as creating charts, graphs, pivot tables, and mail merge letters. •Knowledge of recordkeeping requirements and retention schedules. •Familiarity with basic accounts payable and financial transaction processes. •Strong organizational and time-management skills to handle multiple assignments and changing priorities. •Highly detail-oriented with exceptional organizational skills and commitment to accuracy. •Effective communication skills, both verbal and written. •Able to work independently as well as part of a team. •Capable of researching policies and applying them appropriately to ensure compliance. •Ability to recognize and escalate complex procurement issues for supervisory guidance. •Ability to use eVA, GovDeals, SPCC portals, and other procurement/financial systems or learn new systems quickly. •Capable of establishing and maintaining positive relationships with vendors, internal customers, and other stakeholders. Additional Considerations Virginia Contracting Associate Certification (VCA), or ability to obtain a Virginia Contracting Officer Certification within 1 year of hire. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Lee Ann Shelhorse Phone: 757-253-4553 Email: careers@jyf.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Keywords: DHRM, Tuckahoe , Procurement Officer, Accounting, Auditing , Williamsburg, Virginia