Administrative Assistant
Company: Randolph-Macon College
Location: Ashland
Posted on: April 20, 2024
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Job Description:
Randolph-Macon College invites applications for an Administrative
Assistant. This position performs various administrative and
clerical tasks (e.g. typing, filing, handling mail) for specified
members of the faculty of the College which require high levels of
trust, responsibility, and accuracy. Reporting to the Assistant to
the Provost, this position involves frequent contact with faculty,
students, parents, staff, and visitors to the College. Must exhibit
flexibility and willingness to function as a team player in
accomplishing various functions required by the
faculty.Responsibilities:1. Operates copier, fax machine, personal
computer, laser printer, and scanner.2. Composes memoranda,
requisitions, and other correspondence from general instructions
with minimal guidance required.3. When necessary, answers and
directs telephone calls, provides information, and delivers
messages in a timely manner.4. Makes travel arrangements for guest
speakers and other visitors.5. In the absence of the Provost's
Assistant, or during extremely busy periods, provides
administrative and clerical support to that office. The Provost's
Office will determine when this support is necessary.6. Orders
supplies on-line from The Supply Room and Amazon.7. Assists faculty
in the preparation of requisition and reimbursement forms, and
tracks invoices to ensure prompt payment, and maintains a budget
spreadsheet for departments when requested.8. Assists faculty in
coordinating events on campus i.e., occasions, refreshments,
housing for participants.9. Assists faculty with various academic
clubs and organizations.Qualifications:1. A high school diploma is
required. A college degree and proficiency in Microsoft Suite, plus
three years of related work experience in an administrative or
clerical position preferred. 2. Welldeveloped oral and written
skills.3. Excellent knowledge of College programs, policies and
procedures.4. Welldeveloped knowledge of general office practices
and procedures, plus skill in conducting several projects
simultaneously.5. Experience with Microsoft Office Suite software
(Word, Excel and Access), Windows, Adobe Acrobat, Power Point,
SharePoint, and networking are desirable.6. Ability to deal with
students, coworkers, faculty members and seniorlevel administrative
personnel in a professional and courteous manner.7. Skill in
coordinating and maintaining schedules and appointments.8. Ability
to work independently and prioritize from general instructions with
little or no supervision.9. Ability to remain calm and
wellorganized and to adjust rapidly to an environment with frequent
interruptions, unexpected deadlines, and a wide range of
personalities.Founded in 1830, Randolph-Macon has 1500 students and
is located in Ashland, VA, a residential community 15 miles north
of Richmond and 90 miles south of Washington D.C., thereby having
all the benefits for its students, faculty and staff of a dynamic
metropolitan area which serves as the state capitol. Over 85% of
students reside on campus. For more information about the College
see .Randolph-Macon College, an Equal Opportunity Employer,
believes students learn best in a diverse, inclusive community and
is therefore committed to academic excellence through diversity in
its faculty, staff, and students. We welcome applications from
members of underrepresented populations.Application:Please complete
an online application at XXXX to include cover letter, resume, and
contact information for three professional references addressed to:
Sharon Jackson, Director of Human Resources. Application Review
will begin immediately.
Keywords: Randolph-Macon College, Tuckahoe , Administrative Assistant, Administration, Clerical , Ashland, Virginia
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